Establishing Web Policies

[2008-02-26 13:04:13] <Quicksilver[wo]> For everyone’s information, today’s round table will be logged and posted to the round table blog at http://uwebdroundtable.wordpress.com/ for future reference and the benefit of those that cannot make it, but would like to see what was discussed. Please keep that in mind if commenting in a fashion that you might not want to come back to you later. Please inform me after the session if there is a particular comment you would like me to edit from the logs before publishing it.
[2008-02-26 13:04:28] =-= Reggie is now known as woodenr_apsu[w]
[2008-02-26 13:04:42] <Quicksilver[wo]> Before we begin, I would like everyone to take a moment and modify your nickname if you are planning on taking part in the round table.
[2008-02-26 13:04:49] <Quicksilver[wo]> If you come from an institution that has some kind of well defined web policy, please add the characters [w] after your nickname (denoting “with”)
[2008-02-26 13:04:50] =-= cfalzone is now known as cfalz_eup
[2008-02-26 13:04:56] <Quicksilver[wo]> If you come from an institution that does not have a clear web policy, please add the characters [wo] after your nickname (denoting “without”)
[2008-02-26 13:05:04] <Quicksilver[wo]> If you aren’t familiar with how to change your nickname in the channel, try typing the command “/nick YourNickname[w]” in the input box without the quote marks, and applying the w or wo as appropriate between the brackets.
[2008-02-26 13:05:15] <Quicksilver[wo]> We will be trying to follow an agenda today to keep discussion somewhat organized and focused. You may read the agenda at http://uwebdroundtable.wordpress.com/2008/02/22/agenda-for-080226-establishing-web-policies/
[2008-02-26 13:05:27] =-= cfalz_eup is now known as cfalz_eup[wo]
[2008-02-26 13:05:30] <Quicksilver[wo]> For the benefit of discussion, a “web policy” can be viewed to refer to any document, rules, or regulations that define standards regarding branding or presentation of web pages, governs content workflow, describes specific format requirements, or otherwise dictates a clear protocol for developing a campus web site or component thereof.
[2008-02-26 13:05:47] =-= Ceas_Webhamster is now known as ceas_[w]
[2008-02-26 13:06:07] <Quicksilver[wo]> This definition is not set in stone, but meant to act as a guide.
[2008-02-26 13:06:11] <Quicksilver[wo]> I want to take a second to thank everyone for coming in. It’s not too late that if you have colleagues that could benefit or contribute to the discussion, invite them in!
[2008-02-26 13:06:26] <Quicksilver[wo]> Let’s just get started with a quick roll call: who you are, what your position is, and what school you’re with.
[2008-02-26 13:06:31] <Quicksilver[wo]> Michael Fienen – Webmaster – Pittsburg State University
[2008-02-26 13:06:53] <wilsons_apsu[w]> Steve Wilson, Asst. Director for Web and Multimedia Design, Austin Peay State University
[2008-02-26 13:06:53] <cfalz_eup[wo]> Christopher Falzone – Web Developer – Edinboro University of PA
[2008-02-26 13:07:08] <ceas_[w]> Sam Kallen – Webmaster – Western Michigan University
[2008-02-26 13:07:09] <theTownBarber[w]> Todd Barber – Webmaster – Univ of Tennessee Health Science Center
[2008-02-26 13:07:27] <woodenr_apsu[w]> Reg Wooden – Web Server Specialist – Austin Peay State University
[2008-02-26 13:07:52] <Quicksilver[wo]> Looks like we have a slightly smaller group than last time, but that’s okay, we’ll rock this like a baby.
[2008-02-26 13:08:12] <Quicksilver[wo]> Is there anything anyone would like to toss out before we start in?
[2008-02-26 13:08:21] <Quicksilver[wo]> Clarifications, etc?
[2008-02-26 13:08:40] <Quicksilver[wo]> We’ll try to go around alphabetically by nickname when possible.
[2008-02-26 13:09:18] <Quicksilver[wo]> No?
[2008-02-26 13:09:21] <Quicksilver[wo]> Super.
[2008-02-26 13:10:04] <Quicksilver[wo]> The first thing I’d like to ask, is if those of you whose campuses do have policies in place, if you can share URIs to those policies for the benefit of others, that would be super.
[2008-02-26 13:10:30] <Quicksilver[wo]> Assuming said policy is posted online somewhere.
[2008-02-26 13:10:51] <theTownBarber[w]> as a pdf – http://www.utmem.edu/policies/w932_document_show.php?p=517
[2008-02-26 13:11:01] <wilsons_apsu[w]> What a ten year old Web policy looks like – http://www.apsu.edu/policy/pdf/99025.pdf
[2008-02-26 13:11:20] <Quicksilver[wo]> Gets better with age, right?
[2008-02-26 13:11:34] <wilsons_apsu[w]> ha
[2008-02-26 13:11:58] <Quicksilver[wo]> This first section of discussion is looking mainly for input from those of you with policies of some kind.
[2008-02-26 13:12:34] <Quicksilver[wo]> Who is it that is in charge of setting your policy? A certain department or office? A committee? A panda locked in the closet?
[2008-02-26 13:12:35] <ceas_[w]> http://www.wmich.edu/ur/standards/
[2008-02-26 13:13:10] <theTownBarber[w]> monkeys throwing anvils.
[2008-02-26 13:13:34] <wilsons_apsu[w]> well, since it hasn’t been changed in a decade, you tell me?
[2008-02-26 13:13:44] <Quicksilver[wo]> Heh.
[2008-02-26 13:14:02] <Quicksilver[wo]> Perhaps having a policy is not necessarily any better than flying without a net.
[2008-02-26 13:14:16] <theTownBarber[w]> we had a cmte composed of one rep from each college and each vice-chancellor’s area
[2008-02-26 13:14:22] <wilsons_apsu[w]> it can easily be misinformation if not kept current
[2008-02-26 13:14:25] <cfalz_eup[wo]> I kinda lied I guess .. we do have a policy but it is for some reason behind authentication
[2008-02-26 13:14:49] <cfalz_eup[wo]> Our VP of Tech and Comm is the one responsable
[2008-02-26 13:15:30] <theTownBarber[w]> changes are initiated by the Webmaster (me) and then must be approved by the Web Cmte
[2008-02-26 13:16:07] <Quicksilver[wo]> Makes sense.
[2008-02-26 13:16:11] <Quicksilver[wo]> What about enforcement?
[2008-02-26 13:16:21] <Quicksilver[wo]> What if someone posts something violating your policy?
[2008-02-26 13:16:43] <Quicksilver[wo]> Can the webmaster or whomever just take it down, revoke privileges, etc?
[2008-02-26 13:16:59] <theTownBarber[w]> I have the authority from the policy to immediately take anything down
[2008-02-26 13:17:34] <Quicksilver[wo]> Do you find that you do that often?
[2008-02-26 13:17:37] <theTownBarber[w]> I must then contact them to see if I interpreted it wrong, if so I put it back up, if not they can then go over my head
[2008-02-26 13:17:46] <cfalz_eup[wo]> Our official stance on this .. “The cited department will have two weeks to bring the noted pages into compliance or the web pages will be removed from the server.” Though I am not sure how widely enforced that policy is
[2008-02-26 13:18:08] <wilsons_apsu[w]> “However, the
[2008-02-26 13:18:10] <wilsons_apsu[w]> University reserves the right to remove (without notice) from any Austin Peay State
[2008-02-26 13:18:11] <wilsons_apsu[w]> Web server any page or link to any page that it deems offensive or inappropriate, is
[2008-02-26 13:18:13] <wilsons_apsu[w]> found to be in violation of the law or University policies or interests or that is
[2008-02-26 13:18:14] <wilsons_apsu[w]> detrimental to performance of the Web server or the network.”
[2008-02-26 13:18:23] <theTownBarber[w]> i have never had to take anything down, but I’m also not browsing our site all day looking for stuff either
[2008-02-26 13:18:38] <woodenr_apsu[w]> We have…and we LOVED it
[2008-02-26 13:19:00] <cfalz_eup[wo]> The Publications Office is in charge of enforcement .. Tech and Comm is more of the “Arm” of that enforcement.
[2008-02-26 13:19:58] <Quicksilver[wo]> How about revisions?
[2008-02-26 13:20:19] <Quicksilver[wo]> How frequently do you try to review policy?
[2008-02-26 13:20:26] <theTownBarber[w]> all revisions must be approved by a cmte
[2008-02-26 13:20:45] <Quicksilver[wo]> Except Steve of course
[2008-02-26 13:20:59] <Quicksilver[wo]> So do you just do it as needed then?
[2008-02-26 13:21:13] <wilsons_apsu[w]> being solely in command is a blessing and a curse
[2008-02-26 13:21:16] <cfalz_eup[wo]> There is an on-going joke that once a “Rainbow-Twirling-Scotsman” found it’s way onto a page and needed to be taken down. That is the one clear-cut case of something that needed to be removed by us .. however, Publications has mentioned several times where they have had to actually go out and edit information on pages.
[2008-02-26 13:21:24] –>| cyberchuckTX (n=chatzill@209.21.118.187) has joined #uwebd
[2008-02-26 13:21:40] <cfalz_eup[wo]> From the Policy: “Review Date: As Required”
[2008-02-26 13:21:51] <Quicksilver[wo]> I think that should be your new mascot, heh.
[2008-02-26 13:21:55] <cfalz_eup[wo]> It has not been reviewed since Nov 2003
[2008-02-26 13:22:30] <Quicksilver[wo]> (cyberchuckTX: You can add a [w] or [wo] to the end of your nick to denote with or without a web policy)
[2008-02-26 13:22:59] <theTownBarber[w]> ours just went up June 07, so we haven’t needed to review yet
[2008-02-26 13:23:07] <Quicksilver[wo]> In building and revising that policy, have any of you found ideas that seemed good that just didn’t work out in practice?
[2008-02-26 13:23:51] =-= cyberchuckTX is now known as cyberchuckTX[w]
[2008-02-26 13:24:21] <theTownBarber[w]> none yet but they haven’t been around too terribly long…
[2008-02-26 13:24:28] <Quicksilver[wo]> (I’m surprised we aren’t seeing more people without policies, unless we’re just way behind the curve, heh)
[2008-02-26 13:25:01] <theTownBarber[w]> creating the policy wasn’t all that difficult to be honest
[2008-02-26 13:25:55] <cyberchuckTX[w]> (admittedly jumping in late): the most obvious web policies are related to accessibility.
[2008-02-26 13:25:56] <Quicksilver[wo]> When you created the policy to begin with, who did you involve in the creation process?
[2008-02-26 13:26:02] <cyberchuckTX[w]> has this topic already been breached?
[2008-02-26 13:26:20] <Quicksilver[wo]> Not yet.
[2008-02-26 13:26:31] <theTownBarber[w]> the cmte I mentioned earlier.
[2008-02-26 13:26:34] <wilsons_apsu[w]> that is what our web policy is lacking. we have no requirements for alt tags, etc…
[2008-02-26 13:26:51] <Quicksilver[wo]> What about that? Do you guys specifically address accessibility, or just defer to state/federal guidelines?
[2008-02-26 13:27:10] <cyberchuckTX[w]> We have short writeups and then refer to state and federal guidelines
[2008-02-26 13:27:12] <theTownBarber[w]> we are currently working on the guidelines
[2008-02-26 13:27:12] <cyberchuckTX[w]> http://www.tamhsc.edu/web/accessibility.html
[2008-02-26 13:27:20] <Quicksilver[wo]> Our state has a specific policy, so once we build ours’ we will probably just use that.
[2008-02-26 13:27:41] <cyberchuckTX[w]> Campus (Texas A&M) does a periodic (I think quarterly) scan for accessibility and sends ratings / grades to all sites on campus.
[2008-02-26 13:28:05] <cyberchuckTX[w]> I point to Texas codes as well as W3C and Federal statutes on our page (cited)
[2008-02-26 13:28:09] <Quicksilver[wo]> How do you compute that?
[2008-02-26 13:28:20] <Quicksilver[wo]> Using a scanner, or manually?
[2008-02-26 13:28:32] <theTownBarber[w]> how do you enforce when someone forgets an alt tag? Do you have to do that, or send it to the page owner?
[2008-02-26 13:28:44] <cyberchuckTX[w]> the “grade” system is built-in to the automated tool (Bobby, or whatever it’s called these days).
[2008-02-26 13:28:51] <theTownBarber[w]> the alt tag was used as a example of course…
[2008-02-26 13:29:40] <theTownBarber[w]> do they run a whole domain through the tool?
[2008-02-26 13:30:05] <Quicksilver[wo]> I know WebXM (the standalone Bobby) has an accessibility component.
[2008-02-26 13:30:18] <Quicksilver[wo]> That would let you scan an entire site.
[2008-02-26 13:30:40] <Quicksilver[wo]> We don’t have it though. However I do scan for alt tags.
[2008-02-26 13:31:03] =-= smkeith is now known as smkeith[wo]
[2008-02-26 13:31:05] <Quicksilver[wo]> Besides accessibility, what general topic areas do your web policies cover?
[2008-02-26 13:31:19] <cyberchuckTX[w]> we also use a CMS (Hannon Hill Cascade) that does accessibilty checking. Primarily alt tags but also enforces table captions.
[2008-02-26 13:31:37] <cyberchuckTX[w]> content editors get warnings when they have missing alts or captions for tables.
[2008-02-26 13:32:00] <wilsons_apsu[w]> we delineate between official and unofficial web pages
[2008-02-26 13:32:13] <theTownBarber[w]> ditto
[2008-02-26 13:32:24] <Quicksilver[wo]> What constitutes unofficial?
[2008-02-26 13:32:42] <theTownBarber[w]> we had some faculty that were big on getting copyright info in there as well
[2008-02-26 13:32:47] <wilsons_apsu[w]> student orgs and personal faculty/staff pages are considered unofficial
[2008-02-26 13:33:49] <theTownBarber[w]> we also had to deliniate between personal (unofficial) and professional (official) pages
[2008-02-26 13:33:57] <theTownBarber[w]> for faculty
[2008-02-26 13:34:19] <cyberchuckTX[w]> in our (internal) policies (not sure if I can publish these just now) we have the concept of roles:
[2008-02-26 13:34:32] |<– woodenr_apsu[w] has left irc.freenode.net ()
[2008-02-26 13:35:00] =-= Quicksilver[wo] has changed the topic to “Round Table Discussion in Progress”
[2008-02-26 13:35:28] <cyberchuckTX[w]> Roles include: information provider, webmaster, web engineer, and site webmasters
[2008-02-26 13:35:39] <cyberchuckTX[w]> in the CMS the roles are: publisher / contributor / approver
[2008-02-26 13:35:55] <wilsons_apsu[w]> we are looking at doing that to identify what departmental content providers should be editing
[2008-02-26 13:36:17] <Quicksilver[wo]> Ditto.
[2008-02-26 13:36:26] <Quicksilver[wo]> Our CMS will be helping with role assignments
[2008-02-26 13:36:31] <cyberchuckTX[w]> defining official roles, which may be directly related to job titles (such as “webmaster”) can help with communicating policies
[2008-02-26 13:37:10] <Quicksilver[wo]> Switching gears a bit (we can come back to the roles stuff shortly) to those of us without policies, are you trying to set one up?
[2008-02-26 13:37:18] <Quicksilver[wo]> I know we will be, once our redesign is done.
[2008-02-26 13:38:19] <Quicksilver[wo]> We plan on getting pretty specific as to control over the front facing site.
[2008-02-26 13:38:41] <cfalz_eup[wo]> Not currently
[2008-02-26 13:38:44] <Quicksilver[wo]> Who edits what, how it is presented, where it should be, etc
[2008-02-26 13:39:10] <Quicksilver[wo]> So are you guys having success without one up there in PA?
[2008-02-26 13:39:23] <wilsons_apsu[w]> to add to that, how many of you really control the whole site? and how many have other college or school webmasters that “know what they are doing”?
[2008-02-26 13:39:39] <Quicksilver[wo]> We really aren’t anymore. It worked for a while, but the needs are getting too big to handle without guidelines.
[2008-02-26 13:39:45] <Quicksilver[wo]> We do, except the portal
[2008-02-26 13:39:58] <cfalz_eup[wo]> We definitly need to revise what we have becuase it is based off of our old CMS … now with the new one in place we need something concrete … however, I have not seen any motion to look at creating a concrete policy
[2008-02-26 13:40:02] <Quicksilver[wo]> The portal is 100% an OIS programmer realm
[2008-02-26 13:40:13] <wilsons_apsu[w]> our portal is under me as well
[2008-02-26 13:40:22] <Quicksilver[wo]> But the front facing site is me.
[2008-02-26 13:40:29] <wilsons_apsu[w]> im in a public relations and marketing office
[2008-02-26 13:40:33] <cfalz_eup[wo]> Our portal doesn’t work yet
[2008-02-26 13:40:43] <Quicksilver[wo]> Marketing now, was OIS a month ago, heh.
[2008-02-26 13:41:07] <theTownBarber[w]> we have a few that do know what they are doing, and more than a few that “think” they know what they are doing
[2008-02-26 13:41:20] <Quicksilver[wo]> See, that’s a huge point of conflict here though. With the new CMS, we need guidelines to determine what gets done by programmers in the portal, or what gets done by me in the CMS
[2008-02-26 13:41:21] <cfalz_eup[wo]> We have not had much problem to what we do have in place which is esentially .. Publications Rules!!
[2008-02-26 13:41:44] <wilsons_apsu[w]> i just see ll of these great college and school sites and think “ours are terrible.”
[2008-02-26 13:42:29] <Quicksilver[wo]> Let’s talk about about coverage.
[2008-02-26 13:42:51] <Quicksilver[wo]> Does web have to adhere to traditional branding guidelines? Or does it get special treatment?
[2008-02-26 13:43:00] <Quicksilver[wo]> (one would hope it gets special treatment)
[2008-02-26 13:43:25] <theTownBarber[w]> it gets the same wordmark as print, but other than that it’s pretty much open
[2008-02-26 13:43:35] <wilsons_apsu[w]> to an extent. we have a small amount of consistency with our publications. but our printed materials will not transfer to the web well.
[2008-02-26 13:43:38] <Quicksilver[wo]> Also, if you have public branding documents posted that you could link for comparison, that’d be great.
[2008-02-26 13:43:48] <Quicksilver[wo]> (unfortunately ours is secured in the portal)
[2008-02-26 13:44:24] <Quicksilver[wo]> theTownBarber: That’s how our new design is looking, same wordmark, but custom logo work and everything else.
[2008-02-26 13:44:52] <theTownBarber[w]> our wordmark comes from a system level (university of Tennessee which include knoxville, martin, chattanooga, memphis)
[2008-02-26 13:44:58] <Quicksilver[wo]> Until now, we’ve been pretty restricted to what we were allowed to do inside branding guidelines.
[2008-02-26 13:45:14] <cfalz_eup[wo]> There is a lot of push to have everything branded with our “Great Things Happen Here” and Tartan look .. including the web .. hence the need to move to a CMS that can enforce a template
[2008-02-26 13:45:25] <theTownBarber[w]> http://future.tennessee.edu/book/
[2008-02-26 13:45:26] <Quicksilver[wo]> Though we were pretty well able to convince them that yellow is a terrible color to build a site on.
[2008-02-26 13:45:48] <theTownBarber[w]> there are tv spots there, print, wordmarks, etc…
[2008-02-26 13:46:25] <Quicksilver[wo]> That is an awesome branding site.
[2008-02-26 13:46:27] <wilsons_apsu[w]> we keep most of our branding guidelines separate from policy
[2008-02-26 13:46:57] <Quicksilver[wo]> Yeah, our branding policy is totally separate from web documents, but some places the branding stuff can overrule other things.
[2008-02-26 13:48:03] <Quicksilver[wo]> Okay, so let’s open up the table for the last 15 or so minutes.
[2008-02-26 13:49:11] <Quicksilver[wo]> I’d be interested in how long it took to work up your policies?
[2008-02-26 13:49:23] <wilsons_apsu[w]> to what extent do you all require a certain header or elements to your department’s websites? or do they have to completely follow your main template?
[2008-02-26 13:49:32] <Quicksilver[wo]> Was it a slow process, or did it move through committees pretty fast?
[2008-02-26 13:49:47] <ceas_[w]> We “have to” follow the main template
[2008-02-26 13:49:59] <theTownBarber[w]> it took about 6 months, but that was because we didn’t meet that often
[2008-02-26 13:50:02] <Quicksilver[wo]> wilsons_apsu: The plan is that there will be a main “theme” with several options of sub templates
[2008-02-26 13:50:17] <Quicksilver[wo]> Essentially the same header and footer regardless to a point.
[2008-02-26 13:50:33] <Quicksilver[wo]> My idea is that below a certain point, departments have a little more free will
[2008-02-26 13:50:46] <Quicksilver[wo]> But the top layers, everything will be marketing controlled.
[2008-02-26 13:50:49] <theTownBarber[w]> we plan to have three different templates, all with the same header.
[2008-02-26 13:51:18] <wilsons_apsu[w]> after the initiating VP approves the policy, it would go to the policy approval committee. i would guess that it is about a 2-3 month process.
[2008-02-26 13:51:21] <theTownBarber[w]> but different style sheets to the rest ala css zen garden type of thing
[2008-02-26 13:51:31] <cfalz_eup[wo]> We have enforced Templates all based on our Branded Homepage .. they all have a header / footer .. and thier only option for pages is how many columns they want (one, two, or three). We also enforce Page Title / Navigation / Crumbtrail …
[2008-02-26 13:51:51] <Quicksilver[wo]> If a student switches between the main art page and the mathematics page, we want them to get the same info in the same places. Below that point, art or math could have freedom to customize content
[2008-02-26 13:52:05] <Quicksilver[wo]> What about exceptions?
[2008-02-26 13:52:18] <wilsons_apsu[w]> i have a hard time even getting our art dept to put our logo on their page!
[2008-02-26 13:52:20] <cyberchuckTX[w]> have to scoot now .. look forward to the transcript.
[2008-02-26 13:52:25] <Quicksilver[wo]> Do you all have processes to evaluate if something deserves to be given special treatment?
[2008-02-26 13:52:31] <cfalz_eup[wo]> At the moment we don’t allow for any exceptions to that
[2008-02-26 13:52:34] <theTownBarber[w]> if they can prove their content doesn’t “fit” the template, we will work to design one that will
[2008-02-26 13:52:35] <Quicksilver[wo]> (thanks for stopping in chuck)
[2008-02-26 13:52:48] <cyberchuckTX[w]> However, one point about our policy definitions: it was imperative for us to provide a glossary of terms to all concerned before going to create the policies.
[2008-02-26 13:53:01] <Quicksilver[wo]> Glossary, good point.
[2008-02-26 13:53:04] <cyberchuckTX[w]> and some reasonable 10,000-foot tutorials on “what is the web and why do we care”?
[2008-02-26 13:53:14] <theTownBarber[w]> agreed on the glossary… ours is in the policy:)
[2008-02-26 13:53:14] <cfalz_eup[wo]> However, student Orginaizations all go on aux.edinboro.edu and are not subject to those rules
[2008-02-26 13:53:18] <wilsons_apsu[w]> capital campaigns, athletics, etc… are exceptions.
[2008-02-26 13:53:38] <cyberchuckTX[w]> all 4 now .. look forward to more of these chats! Thanks for organizing …
[2008-02-26 13:53:41] <–| cyberchuckTX[w] has left #uwebd
[2008-02-26 13:54:16] <cfalz_eup[wo]> Athletics is currently an Exception for us as well .. but we are looking to reign them back in soon
[2008-02-26 13:54:35] <Quicksilver[wo]> Is athletics its own monster for most of you (it is here)
[2008-02-26 13:54:59] <wilsons_apsu[w]> yes. they contract a third party vendor for their site. i had some say in colors and graphics, but thats about it.
[2008-02-26 13:55:01] <theTownBarber[w]> we don’t have athletics, whew…
[2008-02-26 13:55:04] <cfalz_eup[wo]> Currently yes .. they even have thier own domain and hosting
[2008-02-26 13:55:17] <Quicksilver[wo]> What about domain stuff?
[2008-02-26 13:55:32] <Quicksilver[wo]> If some group wants to register their own domain for something?
[2008-02-26 13:55:33] <cfalz_eup[wo]> http://www.gofightingscots.com/
[2008-02-26 13:55:39] <wilsons_apsu[w]> they have separate hosting and two .com domains
[2008-02-26 13:55:44] <Quicksilver[wo]> Or wants a subdomain
[2008-02-26 13:56:14] <theTownBarber[w]> we pretty much do what they want on the domains and subs
[2008-02-26 13:56:28] <Quicksilver[wo]> Do you have anything to say “this is a valid usage of a subdomain, this is a good reason to have a domain?”
[2008-02-26 13:56:29] <wilsons_apsu[w]> we base subdomains on major needs….admissions micro sites, marketing intiatives, etc… depts. dont get them.
[2008-02-26 13:56:31] <cfalz_eup[wo]> we are currently looking at what to do for subdomains .. under IIS it was realy easy but now that we moved to DotCMS it is not so simple … but they promise next version it will be
[2008-02-26 13:56:54] <Quicksilver[wo]> (version 1.6 or 2.0?)
[2008-02-26 13:57:02] <cfalz_eup[wo]> (1.6)
[2008-02-26 13:57:08] <Quicksilver[wo]> (neat)
[2008-02-26 13:57:14] <cfalz_eup[wo]> (very)
[2008-02-26 13:57:51] <Quicksilver[wo]> I’ve been playing with the idea that departments get subdomains, and that’s their little world to develop as the want
[2008-02-26 13:58:02] <Quicksilver[wo]> That way, it’s clear anything on www is marketing
[2008-02-26 13:58:24] <Quicksilver[wo]> Anything on a subdomain is controlled by said group
[2008-02-26 13:58:25] <theTownBarber[w]> we have very little that is off www
[2008-02-26 13:58:37] <cfalz_eup[wo]> But none-the less .. we are looking at giving most departments the option to use their own subdomain … it would just be a virtual host point to their same directory .. so art.edinboro.edu would be the same as edinboro.edu/departments/art
[2008-02-26 13:58:52] <wilsons_apsu[w]> we have looked at separating student orgs and faculty pages into their own subs
[2008-02-26 13:59:15] <theTownBarber[w]> we are looking into that as well, kinda like people.utmem.edu
[2008-02-26 13:59:35] <Quicksilver[wo]> That’s a concern here as well as we redesign.
[2008-02-26 13:59:48] <Quicksilver[wo]> Organizations I just planned on dumping into a generic folder.
[2008-02-26 14:00:01] <theTownBarber[w]> all those pages would be deemed “unofficial” and they can pretty much do what they want
[2008-02-26 14:00:01] <cfalz_eup[wo]> Basically for us .. everything on edinboro.edu (currently cms.edinboro.edu) will be forced to use the CMS system and therefore will fall under any policy we have for that …
[2008-02-26 14:00:05] <wilsons_apsu[w]> can i ask university size for you all?
[2008-02-26 14:00:16] <Quicksilver[wo]> ~7000
[2008-02-26 14:00:31] <cfalz_eup[wo]> Everything that is not in the CMS or doesn’t want to follow the rules will go under aux.edinboro.edu/org
[2008-02-26 14:00:42] <theTownBarber[w]> ~2500 students (health sciences)
[2008-02-26 14:00:43] <cfalz_eup[wo]> 8K
[2008-02-26 14:00:52] <wilsons_apsu[w]> 10,000
[2008-02-26 14:01:01] <Quicksilver[wo]> (at this point, the roundtable is officially over. Thanks to everyone for coming, and feel free to drop in any time, there are always several of us here. For those still here, feel free to remain and discuss)